Office Operations Coordinator

🚀 CUJO AI® is a leader in artificial intelligence solutions for network service providers. We use machine learning and real-world data to develop cybersecurity, device intelligence, and parental control solutions that make internet connections safer for millions of homes. 

About the Role 

We are looking for an Office Operations Coordinator to join our Business Operations team in Kaunas, Lithuania. 

As part of the Business Operations, undertake and manage administrative tasks, ensuring staff in the Lithuanian offices have adequate support to work efficiently. 

The Office Operations Coordinator assists the Global Operations Manager with Lithuania General & Administrative tasks and contributes to driving sustainable growth and transparency in any tasks that they carry out. 

Our offices are a core pillar in our company culture, therefore, in the role of Office Operations Coordinator, they are expected to foster the company culture and bring it to life.   

This is a part-time (75% distributed over 5 days a week), on-site position based in Kaunas, requiring 2-3 times per month to visit Vilnius office. 



The compensation package is from 1500 EUR to 1800 EUR (gross, adjusted for part-time), depending on your experience. 

In This Role, You Will: 

• Coordinate office activities to ensure efficiency and compliance with company policies. 
• Manage health & safety, fire safety documentation, employee training, and health check-ups. 
• Oversee cleaning staff to maintain a clean and safe working environment.  
• Collaborate with the Operations Manager to adhere to budget constraints.  
• Organize and maintain physical documents and correspondence.   
• Monitor and replenish office supplies, meals, and snacks as needed.  
• Prepare and submit reports, presentations, and proposals.  
• Serve as the local point of contact for inquiries and handle phone calls, emails, and packages.   
• Negotiate contracts and prices with office vendors and service providers.   
• Organize office layout, order stationery, and equipment.   
• Plan and coordinate events, parties, and meetings for LT employees.   
• Partner with HR to update and maintain local office policies.   
• Manage shipments and liaise with Lithuanian customs.   
• Coordinate CUJO AI branded gadget distribution globally.   
• Add/remove employees in various systems (Wolt benefits, parking, etc.).   
• Assist with local travel–related arrangements, including transportation and accommodation.  
• Administer the virtual mailbox and related tasks.

Technical competencies: 

• Fluency in English (spoken and written) for effective communication with our international team. 
• Excellent knowledge of MS Office. 
• Ability to learn new tools and systems that are required to carry out tasks. 

Behavioral competencies: 

• Communication skills. 
• Customer service attitude. 
• Setting a good example by own behavior and actions. 
• Problem-solving skills.   
• Working with People.   
• Organizing skills.   
• Ability to take initiative.   

Why Join CUJO AI? 

• Modern development equipment. 
• Opportunity to learn from highly skilled colleagues. 
• Ambitious projects and meaningful cause. 
• Team building and company events. 
• Conferences, training, books – anything for your development. 
• 100 hours/year for training during paid business hours. 
• Performance bonus system. 
• Benefits package that includes health insurance benefits and more!  

At CUJO AI, we value innovation, collaboration, and continuous improvement. Join us and work on technology that makes the internet safer! 

📅 Apply by April 20, 2025 – but don’t wait! We’ll hire as soon as we find the right person. 

📩 Apply via our recruitment portal. Questions? Email us at [email protected].